Built for the way vehicle hire actually works.
Booqello was built around live hire operations, so licence checks, agreements, deposits, handovers and changeovers are core functions rather than add-ons.
The jobs that come with a vehicle.
A licence to check before handover. A balance still outstanding on the day. A vehicle back at ten that has to leave again at two. Most booking systems hold none of it.
Documents in, agreement signed, deposit held — before collection day.
Drivers add their details at booking. Licences and proofs of address are uploaded to the portal before collection day, chased automatically, then approved or sent back with a reason. The rental agreement is generated for that booking and e-signed, and the refundable damage deposit is held on the hirer’s card without debiting it.
- Licences and proofs reviewed, approved or sent back with a reason
- Document upload chased automatically until it is in
- Rental agreement PDFs generated per booking, e-signed in the portal
- Damage deposit pre-authorised — and released automatically after return
Coastway Motorhomes — the hirer’s own documents page, filled in before collection day.
Coastway Motorhomes — the guest picks dates and times, and the quote follows.
Changeovers that protect themselves.
Every vehicle has its own calendar with turnaround buffers built in, so a return and a collection cannot be booked back to back unless you allow it. The day view then shows the day as you work it: who is arriving, who is due back, and what is outstanding.
- Per-vehicle calendars with cleaning & turnaround buffers
- Collection slots and return windows you control
- Day view: arrivals, returns, payment & paperwork status at a glance
- Handover checklists; condition reports with photos on Pro
Deposits, balances and payment collection — automated.
Hirers pay a deposit at booking, and the balance is collected on the schedule you set. Pay Monthly instalments spread the cost of longer hires. Damage deposits are pre-authorised, then released once the inspection window has passed.
- Deposit at booking, with balance collection on your schedule
- 3-D Secure cards, Apple Pay, Google Pay* — your own merchant account
- Pay-monthly instalment plans, charged automatically*
- Extras: bedding, bike racks, pets and Europe cover, priced as you choose
* Supported in full with Opayo, Booqello’s preferred merchant payment provider — see integrations.
Depth, not breadth
Booqello exists because no motorhome hire software on the market went far enough into the day-to-day running of a hire business.
Keep every calendar in step
External calendars stay in sync via iCal, and bookings from other channels import cleanly — so availability is right everywhere you sell.
Coastway Motorhomes — collections and returns for the day, in the order they happen.
Coastway Motorhomes — the week ahead, day by day.
Coastway Motorhomes — the whole month at a glance.
What a hire fleet actually pays.
Starter takes 1% of hire revenue instead of charging per vehicle — capped at £51 a month, so it can never cost more than Growth, and it runs up to five vehicles. Above five it is £10 a vehicle a month with no percentage at all. Put your own number in.
Common questions from hire operators
Can hirers book and pay online, any time?
Yes — live availability, instant confirmation, deposit or full payment by card, Apple Pay or Google Pay, 24/7 on your own website. Phone and walk-in bookings go in the same calendar.
How do driver checks work?
Drivers enter their details at booking and upload licence photos to their portal. The system chases anything missing, and you approve or reject each document in the console. A rejection tells the guest what was wrong and asks again.
What about damage deposits?
Pre-authorised on the hirer’s card before collection — held, not taken. After return, the hold releases automatically once your inspection window passes, or you charge against it with photo evidence from the condition report.
Can I set different rules per vehicle?
Yes — pricing, minimum nights, buffers, deposits and extras are all per-vehicle where you want them to be, with sensible fleet-wide defaults where you don’t.
We have bookings in another system. What is involved in moving?
Your fleet, rates, rules, extras and documents are rebuilt in Booqello as part of setup, and covered by the setup fee. Forward bookings depend on what your current system will let you export; tell us which one you use and you will get a straight answer before you commit.
See it running a live operation.
Book a demonstration and we will walk you through it on a working fleet.